1 25 2 http://archives.frny.org/files/original/bc552b7f7841b1ebafd633ccd075e4d1.pdf 8174c10d4cfcbdc7f3e58ea1593ba61a PDF Text Text Front Runners New York Board Meeting: January 4, 2009 Introduction • Welcoming • Our statement of mission • Review of meeting protocols 2009 Board Duties • Knowledge transfer (Jeff to Peter; Dane to Jeff) and Key Transfers as well • Coordination of Wednesday night runs (formerly Ryan Singer) • Overseer of Saturday morning volunteers and Board Reps (formerly Ryan Singer) • Discussion of rotation of Board Reps (frequency and recap of general duties on Saturday mornings) • Membership (Katrina ... in 2008) • Social Chair (Dane in 2008) • Racing Chair (Rob in 2008) • Development Committee Liaisons (Megan, Dane and Jeff) • Committees that once existed but have fallen off (volunteers/out-of-town etc) Tritons • General Updates (representative?) Fast n Fabulous • General 2009 goals and initiatives - Liz Hines • Awards Night proposal/request Saturday Morning • Review of what has to happen for it to be successful and areas where enhancement is possible • Event per month idea- January Mary Wittenberg, February UA shoe clinic, nutritionist in the future, etc ... ) • New members • Closet , Treasurer's Report • Approval of year-end report • Recap of IRS situation • Recap of general expectations for 2009 (frequency of deposits, etc) • Interest-bearing account • FRNY Debit Cards/Corporate Card Race Captains and Coaching • New Captains • Recap of FRNY points system (out of town races, volunteerism, etc) �• New Recognition for participation in points races Membership • Updates on numbers and membership levels through online • Plan of action for mailing/reaching out to those who have not yet renewed • Better sense of thanking membership/apprising of state of affairs • 2009 Directory- Date we are aiming for completion? Website • Online membership - any outstanding issues? • Awards Night tickets online (see Awards Night) • Updated Board photos and blurbs Membership Survey • Dane Recap of survey • Action items: specifically new member greeting/orientation/retention (do we actually have a new member meet/greet committee or are board members enlisted with duties ... ?) Development Committee • Megan and Dane: review of members, mission and initiatives for 2009 • Recruiting/Publicity/fundraising ideas (on campus recruiting? NYI? 2009 Pride Coverage/our 301h anniversary) Newsletter • General Review of columns -who writes what right now • Discussion of potential new History Channel; Gadgets n Gear and Women's column • Refresh of our duties (for example: do we want a coordinator of volunteers, marathon weekend, out of town events, etc) Charitable Foundation • Recap of baskets to ACS- ask Les if she wants to attend • Any 2009 initiatives • Talent Show? 2009 Pride Run • NYRR agreement • T Shirt Design • FRNY volunteers/duties • ING sponsorship? Out Games 2009 • Rob Lyons suggestion • How much FRNY wants to support �Reach the Beach 2009 • Teams signed up/reimbursement etc January Friday Social/February? 2009 Calendar Recap thus far/20 10? AWARDS NIGHT • Menu and cost proposal from Union, including deadlines, due dates for deposits • Discussion of ticket cost and sales (including deadline for sales) • Possibilities for Awards Night sponsors • Script and Slide show duties • Ideas for celebrating 30th anniversary (slide show, variation on marathon weekend game) • Fun Facts from 2008- ask a 2008 race captain? • Things that need to be purchased - frames, alcohol Next Board Meeting • Location/Date/Time �• MEMORANDUM TO: FROM: DATE: RE: FRNY Board of Directors Dane Grams, Men's Vice President 4 January 2009 Survey Recommendations Last year the development committee proposed conducting a Front Runners New York survey to gain insight on the thoughts and opinions of our members, and to better understand the needs and expectations of those we serve. As the organization continues to grow, it is critical that we are fostering the best possible environment for our current members, as well as attracting and retaining new members. The survey was originally drafted by Cenk Bulbul, and subsequently edited by Dane Grams, Rob Lennon and the 2008 FRNY Board of Directors. The survey was launched on October 28, 2008 and closed on November 7, 2008. The response to the survey was tremendous with 155 members participating. The information members provided was insightful and informative, and will without a doubt help guide us through 2009. In general, a large majority of our members feel the club is in great shape, that we have strong leadership and are doing the right things. It is clear that FRNY is an integral part of people's lives. In order to ensure that our membership continues to have a voice in the development of the club, and so that we can continue to track our progress over time, I am recommending that the board agree to task the development committee with making this survey an annual practice. Please find the full survey results summary attached. Highlights of the results include: • • • • • • Nearly 60 % of our members joined either because of a friend, through an online search or because they ran the pride run. Nearly 1/3 of our members join or stay involved simply because of their love of running. Over 55% of respondents think we need to do a better job of welcoming new comers with either a new member orientation program or new roles designated to new member outreach. The top three items people would like to see more of include greater membership diversity, more volunteerism and community outreach, and out-of town races and road trips. Fostering strong connections between our long-term and newer club members tops the list of where FRNY should focus time and resources. Helping new members acclimate to the club is a close second. An overwhelming 95.4% of our members are happy with the current level of communication . �• • • • More than half our members would like to see more informa tion about training in the Front Runner Gram. 41.2% of those surveyed would be willing to contribute additional funds to FRNY within their means. More than a third is willing to contribu te their time. Nearly 80% of our members rank board leadership a 7 or higher on a scale of one to ten . 73% rate their overall FRNY experience a 7 or higher Nearly 1/2 of those surveyed have joined the club within the last three years. A survey can be an incredibly valuable tool, especially if you put it to good use. I believe it is absolutely critical that we show the membership that we are listening and are willing to change and improve. I spent a large amount of time reviewing and analyzin g the informa tion, and have identified a number of major themes running through out the responses, as well as a few particularly good ideas. With that in mind, I would like to make the followin g recommendations for the board to consider impleme nting during 2009: I. Improve the New Membe r Experience • Appoint a new members welcome committ ee to develop a new membe r orientat ion (races, point system, events), a beginner training program and to serve as 'welcome' ambassadors at all club activities (collect email addresses and send a welcome packet). • Consider institutin g a buddy system. • Require board, race captains, and welcome ambassadors to wear name tags at Saturday morning breakfasts and other major events. • In each issue of the newslet ter and our gram, include a "did you know?" box with one quick bit of informa tion, no matter how basic it seems. (Did you know? FRNY members receive a 15% discount on any purchases at Urban Athletics with a current FRNY membership card.) II. New Membe r Recruitment • Address issues of club diversity including age, race, gender and speed. • Institute a bi-annual bring a friend day-wh ich we can build up to with free breakfast incentives and door prizes. • Apply for a Google grant for searches word marketing, so that every time someone searches for gay and lesbian activities, events, athletics, etc., the FRNY website comes up. Ill. Build bridge between our club elders and the next generation • Establish and Emeritus advisory board of former board members to keep our older members engaged in club activities. • Task this board with endowing and awarding annual FRNY scholarship/scholarships to local GLBT college students. �• Hold more non-bar social activities-movie night, a hiking trip, museum visit, etc. • Reinstitute the "history channel" column in the newsletter with a slightly different twist ... use it to provide a single photo, or short snippet of "A Moment in FRNY History" by member since ___ . Then introduce that member at the following Saturday breakfast. IV: Support and encourage all levels of runners from recreational to elite • Consider re-evaluating current points system and weight more points toward participation and volunteerism. • Encourage more relay teams (and mixed relay teams) at appropriate events. • Post scores of all FRNY members, not just the top 5. • In the newsletter include a 'fun run' route of the week map proposed by different members. V: Improve membership communications and membership value • Ask the club secretary to provide a brief synopsis of the board meeting at the first Saturday morning that follows that meeting. Waiting an entire month for the minutes to appear feels long. • Include the monthly calendar right in each issue of the newsletter. • Articles in newsletter can be long ... institute a maximum word limitpeople are more likely to read short snippets. • Recipe of the month in each newsletter-mayb e submitted by a different member each month ...something healthy and easy. And why not invite a member you don't know to dinner. • Assign a board member to regularly reach out to and check-in with the injured to keep them abreast of club activities. • Find more discounts to offer club members. In conclusion, I hope the board will consider moving forward on these recommendation s-or assigning them to the development or appropriate committee to pursue. I also think sometime in January we should provide a brief survey and update to on our action plan to our members at a Saturday morning breakfast. Please let me know if you have any questions or need any more information . Thanks. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Other, 2009 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board meeting minutes and correspondence Source A related resource from which the described resource is derived Digitized Oct. 31, 2014 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Event:Board_Meeting Year:2009 http://archives.frny.org/files/original/6819d3b216173c7d22b227474429ed5d.pdf 4eab95a5a152890dbcab3172c87bd3e4 PDF Text Text �Timeline Patricia Nell Warren's novel "The Front Runner" is published Ot will go on to sell more than 10 million copies and be considered the greatest gay love story of all time). In late fall 1978, the first Front Runner club is founded in San Francisco. In spring 1979, Malcolm Benjamin, a nationallyrated runner, forms Front Runners New York. There are more than 1 00 FR clubs worldwide, including more than 60 in the U.S. and clubs in more than 15 other countries. In fall of last year, FRNY membership topped 500 members, with more than 100 women. �FRNY President's Breakfast New Year's Day 1 1 1 Martin Luther King Day Inauguration Day 3 ��5 1 8 9 10 11 12 6 13 Valentine's Day 16 15 17 18 19 20 _3 24 25 26 27 Presider11s Day 2 �1\ I - i 1ft c I m 0 0 u �N ��11 8 7 5 2 9 10 11, First Day of Passover 12 13 14 15 16 17 19 0 1 2 23 24 29 30 Easter Boston Marathon 26 Lo n don Marathon 27 Earth Day 28 1 25 ��12 3 14 1 19 20 21 22 2 27 8 Mather's Day 1 3 Memorial Day 2 ��0 .... co II) N N N N en N ����1I 6 5 12 19 r 7 2 9 10 15 16 17 18 2 23 24 25 30 31 7 20 26 NYC Triathlon 1 2 14 28 ��2 4 5 6 7 9 0 11 2 13 14 16 17 18 9 20 2 23 30 3 24 25 6 27 28 31 (' ·~ \ 8 22 ��Nature Calling? There are 17 bathrooms and 150 drinking fountains in Central Park. Visit www.centralparknyc.org for the locations so you can map out your run. 6 7 14 5 10 8 Labor Day 13 16 17 18 Rosh Hashanah 20 21 Berlin Marathon 27 2 First Day of Autumn 28 29 3 4 25 ��5 4 6 7 8 9 Hawaii 12 13 14 15 16 18 19 20 1 22 23 25 26 27 28 11 Chicago Marathon I Columbus Day 30 ��GO FOR IT! NYC marathon records: 2:07:43 (Tesfaye Jifar, 2001 ); 2:22:31 (Margaret Okayo, 2003) Front Runner division: 2:39:46 (Rich Velazquez, 2006); 3:05:23 (Sue Foster, 1980) 10 11 3 Veteran's Day 15 16 1 8 22 23 2 5 1 6 Thanksgiving 29 30 0 2 ��1 3 8 0 AIDS Awareness Day 7 6 11 Hanukkah begins 13 1 20 1 21 1 -- 1 25 3 Christmas Day First Day of Winter 27 28 18 29 31 New Year's Eve �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Other, 2009 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 30th Anniversary 2009 Calendar Source A related resource from which the described resource is derived Digitized Oct. 31, 2014 Date A point or period of time associated with an event in the lifecycle of the resource 2009 Year:2009